Diverse Abilities IT Knowledgebase

Introduction to Microsoft Outlook Contacts/People

Our contacts are managed through Outlooks “People” tool. Here will give you a quick introduction to it. If you have not yet set up your Outlook client, please follow Setting up your Email inbox.

Finding the Contacts/People The people utility is where you can manage contacts. This is located at the bottom right hand corver of your Microsoft Outlook and can be access by clicking on the icon of the two people.

Creating a Contact Group You can create a new Contact Group by clicking the “New Contact” drop down menu, located in the top left. If you then click “Contact Group”. Contact groups can be used to send emails to a bunch of people in one go. Examples of when this could be used is when sending emails to Langside students Parents. You could create a group called “Langside Parents” and add the parents to it.

You are then asked to name the Contact Group. If the group is for the parents of Langside students it could be named “Langside Parents”. Click “Save & Close” to create the Contact Group and save changes.

Adding a Contact You can add a Contact to the group by right clicking the desired group and then clicking “Edit Contact”. You're then given the option to Add, remove and edit contacts inside of the group.

If you then click the “Add Members” drop down and then click “New E-mail Contact”.

The box to create a new Contact then comes up. Enter the contacts name in the Display Box and enter the contacts email address in the E-mail Address box.

Editing a Contact You can edit a contact by double left clicking on the desired contact and you are then greeted with the utility to customise the contact. You can edit: Name, company, email address, phone number etc. Click “Save & Close” to save the changes after editing the contact.

Deleting a Contact A contact can be deleted by left clicking once on the contact and then clicking “Remove Member”.